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Presenter Instructions
SERNW & TWS Regional Conference 2010
Guidelines for Oral Presentations
General Instructions
· Typically, each technical session has 4 presentations. Presentations are scheduled in 20 minute segments. Within each segment there will be: 1) the speaker introduction (1 minute or less); 2) the talk 15 minutes; and 3) the question and answer period (3-4 minutes). Presentation time limits will be enforced. A timekeeper will notify you when you have 5 or few minutes remaining. When you receive a warning from the timekeeper, you should quickly summarize your talk and leave time for questions. Session Chairs are instructed to ask you to leave the podium at end of your time allotment.
· Alternative session formats such as panel discussion and symposia may be used within the session segment. Check with your designated track coordinator for details.
· Presentations must start and end on time, no exceptions, because they are coordinated with all other concurrent sessions.
· Microsoft PowerPoint and Adobe Acrobat Reader 7.0 are the only acceptable audiovisual formats for electronic presentation in oral papers. Overhead or slide projectors will be available ONLY upon special request by January 15, 2010 to Jake Jacobson, Conference AV manager at info_sernw@ser.org.
· Each meeting room will be equipped with a dedicated LCD projector and PC laptop operating on Windows XP and running Office 2003 and Adobe Acrobat 7.0. It is your responsibility to make sure that your presentation will run under this system. Newer versions of files may not work — save your files in a format compatible with Windows XP and with Office 2002 for Windows or Adobe Acrobat Reader 7.0.
· File names for presentations must begin with the initial of your first name followed by your last name and date of presentation.
· Please do NOT bring your own laptop for your presentation.
· All presenters will be expected to go to their assigned session roomat 7:30 and at noon to pre-load their presentations onto the dedicated laptop. A technician will be there to help. With only 15 minutes between sessions, there is not sufficient time to load between sessions, other than lunch break. It is recommended that presentations be stored on two different media sources. This will ensure that your presentation will be compatible with our laptops — which will have CD readers and USB ports.
· Acceptable media sources: CDs, memory sticks, or flash drives.
· Rehearse your talk before the meeting to be sure that it does not exceed the allotted time. Have peers evaluate your talk.
· Podium-mounted computers, lighting, and microphones are not always dependable. Be prepared to give your talk without such aids, if necessary.
· Presentations should be complete and in a format suitable for posting on Conference web sites (with permission of the presenter). Contact Jake Jacobson, Conference AV manager at info_sernw@ser.org for details.
2010 SERNW & TWS Regional Conference
Guidelines for Poster Presentations
Poster Size and Display
· Standard poster spaces are 6 feet wide that will be assigned along especially designed walls in the Conference facility; standing poster boards will not be available. Poster presenters should request the location of their assigned space at the registration desk or by contacting the poster chairpersons upon arrival at the Conference Center.
· Limit your poster size to 36 inches x 48 inches. Posters can be either portrait or landscape. Larger sized posters may be accommodated depending on the number of posters submitted. Contact the poster chairpersons if you wish a larger space to accommodate a larger poster.
· Presenters are required to assemble and disassemble their own poster.
· Please bring your own tacks, push pins, or t-pins to affix your posters.
Poster Format and Design Tips
· Posters are encouraged as they allow extended informal discussions and active participation by authors and coauthors. Posters are displayed for day 1 and day 2 of the Conference. Posters should be available for interested persons to view even when the author is not in attendance.
· Poster presenters are encouraged to provide a one page summary of the poster information to be handed out to participants who are attending the poster session. The poster participant is expected to provide 50 copies of his or her summary. Arrangements for additional copies will be provided by the Conference poster coordinator.
· Poster presenters are expected to be present to discuss their posters during the open house between 4pm and 6pm on Tuesday evening, February 16, 2010 and at other times scheduled by the Conference poster coordinator.
· All text must be in English.
· Poster headings should include a title, author's name, affiliation, and contact.
· Titles should be > 60 point font and have surrounding space for clarity.
· Use Arial or other san-serif font for titles and headings for clarity and readability.
· Use Times Roman or other serif font for main body text (> 24 point font) so it is legible from at least six feet away.
· Use 24-26 point font size for chart axis titles, to match the text.
· Choose figures over tables whenever possible.
· A poster is not a paper: avoid too much information in text and tables; summarize using bullets and multiple smaller tables.
· Text color should contrast well against its background.
· Images and graphics should be large size and high quality.
· Put captions under all graphics and credit photos when possible.
· Consider symmetry when laying out your poster, try to balance elements like text boxes, images, etc, so they flow and are easy to follow.
· Seek peer review for your poster for content, design, and readability.
· KEEP IT SIMPLE- Limit yourself to one topic or hypothesis.
For further information, please contact the following Conference representatives:
Oral Presentations
Rural & Natural Areas Topics
Cheryl Lowe
360-222-0103
Urban Topics
Gary Smith
425-672-1370
Wildlife Topics
Lori Salzer
lori.salzer@dfw.wa.gov
360-902-2482
Poster Presentations
Ryan Haugo
206-930-6970
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